Office Assistant
OneStaff
- Hamilton
- Temporary
- Full-time
- Manage calendars and diaries for the Site Manager and managerial staff.
- Make travel bookings and arrangements.
- Arrange meetings, including booking meeting rooms and organizing refreshments.
- Answer and screen calls, take messages, and handle inquiries.
- Take notes during meetings and distribute minutes.
- Assist with general administrative duties such as filing, scanning documents, and sorting mail.
- Respond to emails in a timely and professional manner.
- Organize events such as workshops and conferences.
- Share management of the admin mailbox to action tasks including invoicing, travel arrangements, meeting support, and catering requests.
- Proven work experience as a team assistant, personal assistant, or similar role.
- Excellent knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
- Outstanding organizational skills and exceptional time management abilities.
- Strong communication skills and a professional demeanor.
- Ability to prioritize tasks and work effectively under pressure.
- High level of discretion and confidentiality.