Office Administrator
Brandt
- Hastings, Hawke's Bay
- Permanent
- Full-time
- Act as liaison and first point of contact for internal and external customers
- Provide confidential and effective administrative and technical support to the branch.
- Respond professionally or make administrative scheduling and communication decisions to internal and external inquiries.
- Coordinate, order, and receive office goods and supplies; maintenance of copiers, scanners, and printers.
- Process all workshop repair orders, and submit warranty claims in a timely manner.
- Prepare routine correspondence, screen and process incoming mail, and make arrangements for meetings as required.
- Assist with processing of accounts payable and receivable items.
- Maintain and contribute to developing departmental policies and procedures by identifying opportunities for process improvement or new standard operating procedures.
- Maintain accurate records for the facility by outlining procedures for retention, distribution, and retrieval of keys and alarm codes (if applicable) for new, departing, and transferring employees
- Coordinate, type, sort, and file documentation
- Travel booking and expense reporting.
- Attend meetings, record minutes as required and assist management with various projects and ad-hoc requests.
- Other duties as assigned.
- Specialized and comprehensive knowledge of administrative work methods, procedures, approaches, and operations
- A two-year diploma or university degree (or equivalent experience) is preferred.
- 2+ years of office administration experience is preferred.
- Demonstrated proficiency with all Microsoft Office programs is essential.
- Team player with good intuition and a strong sense of urgency about solving problems and getting work completed.
- Adaptable and organized in a fast-paced environment.
- Punctual with exceptional customer service and prioritization skills
- Strong business English skills for creating correspondence, presentations, documents, and reports
- A wonderful team of people to work with
- Ongoing training & development
- Promotional opportunities across our worldwide network
- Family friendly & flexible workplace